Media Requirements
Media requirements in uAuditor allow administrators to enforce photo or file attachments for inspection questions. This ensures inspectors provide visual evidence to support their responses and improves inspection transparency and accountability 📷
Media requirements help organizations validate field activities and maintain reliable inspection documentation across locations.
What Are Media Requirements?
Media requirements define whether inspectors must attach supporting evidence when answering a question.
You can configure media requirements to:
- require evidence for every answer
- require evidence only when an item fails
- allow media as optional
- disable media completely for certain questions
This flexibility ensures evidence collection matches operational needs.
Why Use Media Requirements
Media requirements help organizations:
- verify inspection accuracy with visual proof
- reduce reporting errors
- strengthen compliance documentation
- support audit readiness
- improve remote supervision visibility
- standardize inspection execution across branches
They create a clear connection between answers and supporting evidence.
Types of Media Requirement Settings
uAuditor supports multiple media requirement configurations depending on inspection needs.
Optional Media
Inspectors can attach images or files if needed, but it is not mandatory.
Best used when:
- documentation is helpful but not critical
- inspectors may need flexibility
- evidence is situational
Required Media for All Answers
Inspectors must attach media regardless of whether the answer passes or fails.
Best used when:
- visual confirmation is always required
- inspections involve equipment verification
- safety compliance must be documented
- external audit preparation is necessary
Required Media for Failed Answers Only
Inspectors must attach media only when an item fails.
Best used when:
- documenting issues is more important than documenting compliance
- corrective action tracking is required
- failure evidence must support escalation workflows
This is one of the most commonly used configurations in operational inspections.
How to Configure Media Requirements
To configure media requirements for a question:
- Open the Templates module
- Select the template you want to edit
- Navigate to the relevant Page and Section
- Select the target question
- Locate the Media Requirement setting
- Choose the required option:
- Optional
- Required
- Required for failed answers only
- Save the question
The configuration applies immediately to future inspections created from the template.
How Media Requirements Affect Inspectors
When media requirements are enabled:
- inspectors are prompted to attach evidence before continuing
- inspections cannot be completed without required attachments
- missing media is highlighted automatically
- reports include verified visual documentation
- corrective actions become easier to justify and track
This improves inspection reliability and traceability 📊
Where Media Evidence Appears
Captured media becomes available across multiple areas of the platform:
- inspection reports
- failed item summaries
- action tracking workflows
- analytics dashboards
- daily statistics evidence sections
This ensures evidence supports both operations and management visibility.
Best Practices for Using Media Requirements
To configure media requirements effectively:
- require media for safety-critical checkpoints
- require media for failed answers when tracking issues
- avoid requiring media for simple informational questions
- combine with required questions for stronger compliance enforcement
- keep evidence expectations consistent across similar templates
Media requirements help organizations build a reliable inspection process supported by clear visual documentation and verifiable field activity evidence.
