Creating a Violation
Creating a violation in uAuditor allows administrators and authorized users to formally document compliance issues identified during inspections or operational reviews. Violations help enforce standards, assign responsibilities, and track resolution progress across locations and teams 📋
They are commonly used when corrective actions require formal escalation or when penalties must be applied.
Who Can Create Violations
Violation creation depends on your assigned role and permissions.
Typically, the following users can create violations:
- administrators
- quality managers
- area supervisors
- location managers (if permitted)
Users only see locations and equipment within their access scope.
When to Create a Violation
Violations should be created when an issue:
- represents a policy breach
- affects operational compliance
- repeats frequently across inspections
- requires formal tracking
- requires escalation beyond normal corrective actions
- involves contractual or franchise standards
- requires penalty enforcement
This ensures violations remain meaningful and actionable.
Steps to Create a Violation
To create a violation:
- Open the Violations module
- Select Create Violation
- Enter a clear violation title
- Add a detailed description
- Select the affected location
- Select related equipment (if applicable)
- Choose the violation type
- Set a resolution due date
- Enter a penalty amount (optional)
- Add watchers to receive updates
- Attach supporting media or documents
- Save the violation
Once saved, the violation becomes visible to relevant stakeholders based on permissions.
Adding Supporting Evidence
Attachments strengthen violation documentation and improve traceability.
You can upload:
- photos
- videos
- documents
- inspection references
Evidence helps teams understand the issue clearly and supports compliance reporting.
Assigning Watchers
Watchers are users who receive updates about violation progress.
Watchers may include:
- supervisors
- compliance officers
- regional managers
- operations leadership
This ensures transparency during resolution.
Setting Penalty Amounts
If your organization uses penalties as part of enforcement workflows, you can assign a financial value to a violation.
Penalty amounts are typically used for:
- franchise compliance enforcement
- contractual obligations
- repeated violations
- regulatory tracking
- internal accountability programs
Penalty configuration depends on organizational policy.
Selecting Violation Types
Violation types help categorize issues for reporting and tracking.
Examples include:
- hygiene violations
- safety violations
- operational violations
- maintenance violations
- documentation violations
Consistent classification improves analytics and reporting accuracy.
Example Use Case
Example scenario:
A supervisor identifies improper equipment handling during an inspection.
They:
- create a violation record
- select the affected equipment
- attach photo evidence
- assign a resolution deadline
- notify regional management as watchers
The issue is then tracked until resolved.
Best Practices for Creating Violations
To create effective violations:
- use clear and descriptive titles
- include detailed explanations
- attach supporting evidence whenever possible
- assign appropriate due dates
- notify relevant stakeholders
- apply penalties consistently when required
Creating violations in uAuditor ensures compliance issues are formally recorded, monitored, and resolved in a structured and accountable way.
