Understanding Inspections
An inspection in uAuditor is a structured checklist activity used to evaluate operations, compliance, safety conditions, equipment status, or service quality across your organization.
Inspections are created using templates, completed by inspectors or assigned users, and automatically converted into reports that help managers monitor performance and track issues in real time.
They form the foundation of operational visibility inside the platform.
What an Inspection Includes
Each inspection typically contains:
- a checklist template
- assigned inspector or user
- location or branch
- equipment or asset (if applicable)
- responses to checklist questions
- captured media (photos, videos, attachments)
- detected failed items
- calculated inspection score
- automatically generated actions (if configured)
This structured approach ensures consistent evaluation across locations.
How Inspections Are Created
Inspections can be created in several ways:
- manually from the dashboard
- from the inspections list
- through assigned tasks
- using scheduled inspections
- by scanning a template QR code from the mobile app
This flexibility allows inspections to match your operational workflow.
Who Can Perform Inspections
Inspection access depends on roles and permissions configured inside your organization.
Depending on their access level, users can:
- create inspections
- complete inspections
- edit inspections
- view reports
- delete inspections
Location-based permissions may also restrict which inspections users can access.
Inspection Status Types
Each inspection progresses through one of the following statuses:
New
An inspection has been created but not completed yet.
Completed (Passed)
The inspection finished successfully without failure points.
Completed (With Failures)
The inspection finished but contains failed checklist items.
These statuses help managers quickly evaluate inspection outcomes.
Inspection Scores
Inspection scores reflect how well operations meet defined standards.
Scores are calculated based on:
- checklist responses
- failed items
- priority weights
- score ratio configurations
- validation rules inside templates
Managers use scores to monitor quality performance across teams and locations 📊
Why Inspections Are Important
Inspections help organizations:
- standardize operational procedures
- detect compliance issues early
- monitor execution consistency
- track branch performance
- improve service quality
- maintain audit readiness
- document field activity with evidence
They provide measurable visibility into daily operations.
Where Inspections Appear in the Platform
You can access inspections from:
- Dashboard quick actions
- Inspections module
- Tasks module
- Scheduled inspections
- Reports and analytics
This allows teams to manage inspections from multiple workflows efficiently.
Best Practices for Using Inspections
To get the most value from inspections:
- use structured templates for each operational area
- require evidence for critical checklist items
- review failed responses daily
- assign corrective actions immediately
- monitor inspection scores regularly
- analyze trends using analytics reports
Consistent inspection execution improves operational reliability across your organization 🚀
