Text Questions
Text questions in uAuditor allow inspectors to enter written responses during inspections. They are used to capture observations, explanations, comments, or additional details that cannot be recorded through structured response types like Yes/No or multiple choice.
Text questions help teams document context and support deeper inspection reporting.
What Are Text Questions?
A text question allows inspectors to type a custom response instead of selecting a predefined answer.
Text responses are useful for recording:
- inspection observations
- corrective notes
- condition descriptions
- exception explanations
- supervisor comments
- follow-up recommendations
They provide flexibility when structured answers are not sufficient.
When to Use Text Questions
Text questions are especially helpful when inspections require:
- descriptive condition reporting
- explanation of failures
- documentation of unusual situations
- recording maintenance notes
- supervisor remarks
- contextual inspection details
They support richer documentation across inspection workflows.
How to Add a Text Question
To add a text question to a template:
- Open the Templates module
- Select the required template
- Open the target Page
- Select the appropriate Section
- Click Add Question
- Enter the question title
- Select Text as the response type
- Save the question
The question will be available during inspections immediately.
Example Use Cases for Text Questions
Organizations commonly use text questions for:
- Equipment inspections
- Example: “Describe any visible damage to the equipment.”
- Safety checks
- Example: “Explain any safety risks observed during inspection.”
- Compliance reviews
- Example: “Provide details about the compliance deviation.”
- Supervisor verification
- Example: “Add remarks for management review.”
These responses improve inspection clarity and traceability.
Combining Text Questions with Other Question Types
Text questions are often used alongside structured responses.
For example:
- Yes/No question: Is the equipment functioning properly?
- Text question: If no, describe the issue.
This approach ensures both measurable results and contextual explanation.
Optional Configuration for Text Questions
Administrators may configure text questions to:
- require responses before completing inspections
- support additional documentation requirements
- capture explanations for failed checkpoints
- standardize reporting expectations
This improves inspection completeness and reporting quality 📊
Impact of Text Questions on Inspection Reports
Text responses appear directly in inspection reports and help:
- explain inspection outcomes
- support corrective actions
- document operational observations
- improve communication between teams
- strengthen audit readiness
They provide important supporting context for inspection results.
Best Practices for Using Text Questions
To use text questions effectively:
- keep question prompts clear and specific
- request explanations only where necessary
- avoid overusing text questions in structured inspections
- combine with evidence capture when appropriate 📷
- review responses regularly during supervision
Text questions enhance inspection documentation by allowing inspectors to record detailed observations that support accurate reporting and operational decision-making.
