Long Text Questions
Long text questions in uAuditor allow inspectors to enter detailed written responses during inspections. They are designed for situations where short comments are not sufficient and more structured explanations are required.
Long text responses support documentation of complex observations, incident descriptions, and corrective action details.
What Are Long Text Questions?
A long text question provides inspectors with an expanded input field to record detailed notes during inspections.
These responses are typically used to capture:
- incident descriptions
- investigation summaries
- compliance explanations
- corrective action details
- supervisor observations
- operational improvement suggestions
They help preserve full inspection context when structured answers are not enough.
When to Use Long Text Questions
Long text questions are recommended when inspections require:
- describing safety incidents
- documenting operational deviations
- explaining failed checkpoints
- recording maintenance findings
- writing audit observations
- capturing escalation notes
They are especially useful in compliance and quality assurance workflows.
How to Add a Long Text Question
To add a long text question to a template:
- Open the Templates module
- Select the required template
- Open the target Page
- Select the appropriate Section
- Click Add Question
- Enter the question title
- Select Long Text as the response type
- Save the question
The question becomes available immediately during inspections.
Example Use Cases for Long Text Questions
Organizations commonly use long text questions for:
- Incident Reporting
- Example: “Describe the safety incident observed and the surrounding conditions.”
- Compliance Documentation
- Example: “Provide details about the compliance deviation and corrective steps taken.”
- Maintenance Notes
- Example: “Explain the equipment issue and the repair actions performed.”
- Supervisor Observations
- Example: “Add inspection remarks for management review.”
These responses improve traceability and reporting depth.
Difference Between Text and Long Text Questions
While both question types capture written input:
- Text questions are used for short responses
- Long text questions are used for detailed explanations
Use long text questions when inspectors need space to provide full descriptions rather than short comments.
Impact on Inspection Reports
Long text responses appear directly in inspection reports and help:
- document inspection findings clearly
- support corrective action tracking
- improve communication between teams
- strengthen compliance documentation
- enhance audit readiness
They provide deeper insight into inspection outcomes.
Best Practices for Using Long Text Questions
To use long text questions effectively:
- request detailed explanations only when necessary
- use them for incidents and compliance deviations
- avoid overusing them in routine inspections
- combine with media evidence when applicable 📷
- review responses regularly during supervision
Long text questions improve inspection documentation quality by allowing inspectors to capture complete observations that support accurate analysis and operational follow-up.
