Capturing Evidence
Capturing evidence in uAuditor allows inspectors to attach photos, videos, and documents while answering inspection questions to support checklist responses with visual proof.
Evidence strengthens inspection reliability, improves transparency, and helps organizations maintain audit-ready documentation across locations.
Depending on template configuration, evidence may be optional or required before completing an inspection.
What Counts as Evidence
Evidence captured during inspections may include:
- photos of equipment condition
- hygiene verification images
- operational setup confirmation
- safety compliance documentation
- supporting attachments
- short verification videos
- uploaded documents such as certificates or manuals
This supporting material validates inspection responses.
When Evidence Is Required
Evidence requirements are defined inside inspection templates.
Evidence may be:
- required for all responses
- required only when a response fails
- optional but recommended
If evidence is required, the inspection cannot be completed until the attachment is provided.
How to Capture Evidence During an Inspection
To capture evidence while answering a question:
- Open the inspection question
- Tap or click the Media Upload option
- Capture a photo or video using your device camera or upload an existing file
- Confirm the attachment
- Continue answering the checklist
The media will be saved as part of the inspection record.
Capturing Evidence from Mobile Devices
The mobile app allows inspectors to capture evidence directly during field inspections.
Using the mobile device camera, inspectors can:
- take real-time photos
- record short videos
- attach supporting files
- document conditions immediately at the inspection location
This improves inspection accuracy and traceability.
Evidence for Failed Inspection Items
Evidence is especially important when checklist items fail.
Captured media helps:
- explain the reason for failure
- support corrective action requests
- document compliance issues
- provide proof for escalation if required
This ensures issues are clearly recorded and actionable.
Evidence for Passed Inspection Items
Some organizations also require evidence for passed responses.
This helps:
- confirm procedures were followed correctly
- maintain documentation consistency
- support audit readiness
- validate inspection reliability across locations
Templates can enforce this automatically when needed.
Managing Evidence After Upload
Once evidence is attached:
- it becomes part of the inspection record
- it appears inside the inspection report
- it supports analytics and compliance tracking
- it can be reviewed by supervisors and administrators
Evidence remains linked to the related checklist question.
Best Practices for Capturing Evidence
To ensure high-quality inspection documentation:
- capture clear and relevant photos
- avoid blurry or incomplete images
- document failed items carefully
- follow template media requirements
- attach supporting documents when applicable
- verify uploads before completing the inspection
Consistent evidence capture improves inspection credibility and reporting accuracy across your organization.
