Scheduling Broadcasts
Scheduling broadcasts in uAuditor allows administrators to publish announcements automatically at a predefined date and time. This helps organizations coordinate communication with operational timelines, training rollouts, policy updates, and compliance notifications across locations 📅
Scheduled broadcasts ensure important messages are delivered at the right moment without requiring manual publishing.
When to Schedule a Broadcast
Scheduling broadcasts is useful when:
- announcing future policy changes
- preparing inspection procedure updates
- coordinating training communications
- sending reminders before audits
- publishing operational alerts ahead of events
- aligning communication with shift schedules
- delivering updates across multiple time zones
This helps teams receive information exactly when needed.
How to Schedule a Broadcast
To schedule a broadcast:
- Open the Broadcast module
- Select Manage Broadcast
- Click Create Broadcast
- Enter the broadcast title and description
- Select target locations and/or users
- Configure acknowledgment and comment settings if needed
- Attach supporting documents (optional)
- Select Schedule
- Choose the desired date and time
- Click Save or Publish
The broadcast will be delivered automatically at the selected time.
Editing Scheduled Broadcasts
Before a scheduled broadcast is published, administrators can:
- modify message content
- change recipients
- update attachments
- adjust acknowledgment requirements
- enable or disable comments
- update publish date and time
This ensures scheduled announcements remain accurate prior to delivery.
What Happens When the Scheduled Time Arrives
At the scheduled time:
- the broadcast is published automatically
- recipients receive notifications (if enabled)
- the broadcast appears in My Broadcasts
- acknowledgment tracking begins (if required)
- comments become available if enabled
No manual action is required after scheduling.
Monitoring Scheduled Broadcast Delivery
After publication, administrators can track:
- who viewed the broadcast
- who acknowledged it
- comments and responses
- engagement activity across locations
This ensures communication effectiveness can be verified.
Example Use Case
Example scenario:
A compliance manager prepares a broadcast announcing updated inspection requirements that become effective next week.
The manager:
- schedules the broadcast to publish the day before enforcement begins
- attaches supporting documentation
- requires acknowledgment from supervisors
This ensures all locations are informed before the change takes effect.
Best Practices for Scheduling Broadcasts
To schedule broadcasts effectively:
- align publish timing with operational milestones
- schedule reminders before important deadlines
- attach supporting documentation in advance
- require acknowledgment for compliance-related updates
- review scheduled broadcasts before publication time
Scheduling broadcasts helps organizations deliver timely communication and ensure operational updates reach teams at the appropriate moment across all locations.
