Understanding Inspection Tasks
Inspection tasks in uAuditor represent assigned inspections that inspectors must complete within a defined time window. These tasks are automatically generated from inspection schedules or created manually when needed.
Inspection tasks help organizations ensure inspections are completed consistently, on time, and by the correct responsible users.
What Is an Inspection Task?
An inspection task is a scheduled assignment linked to:
- an inspection template
- a location or branch
- an assigned inspector
- a defined assignment time
- a completion deadline (grace period)
Tasks appear in the Tasks module and guide inspectors through their daily responsibilities.
How Inspection Tasks Are Created
Inspection tasks are generated automatically when:
- a schedule becomes active
- the assignment time is reached
- inspectors are assigned to the schedule
Tasks can also be created manually depending on user permissions.
Once generated, tasks remain visible until completed or missed.
Where Inspection Tasks Appear
Assigned inspection tasks are available inside:
- the Tasks module
- inspector dashboards
- mobile application task lists
- notification alerts (if enabled)
This ensures inspectors can easily identify what inspections must be completed.
Information Displayed in an Inspection Task
Each inspection task includes important details such as:
- inspection template name
- assigned location
- responsible inspector
- assignment time
- due time based on grace period
- current task status
These details help inspectors prioritize their work efficiently.
Inspection Task Statuses
Inspection tasks move through several statuses depending on progress:
- Pending
- The task has been assigned but not started yet.
- In Progress
- The inspector has started answering inspection questions.
- Completed
- The inspection was submitted successfully within the allowed time.
- Completed Late
- The inspection was submitted after the grace period expired.
- Missed
- The inspection was not completed before the deadline.
These statuses help supervisors monitor execution performance across teams.
Opening an Inspection Task
To begin working on a task:
- Go to the Tasks module
- Select the assigned inspection task
- Open the inspection
- Start answering checklist questions
Progress is saved automatically depending on system configuration.
How Tasks Support Operational Visibility
Inspection tasks help organizations:
- track inspector responsibilities
- monitor completion performance
- detect missed inspections early
- enforce inspection accountability
- maintain execution consistency across locations
This creates a structured workflow for managing recurring inspections.
Best Practices for Managing Inspection Tasks
To work effectively with inspection tasks:
- review assigned tasks at the start of each shift
- complete inspections before deadlines
- monitor pending and missed tasks regularly
- enable notifications for time-sensitive inspections 🔔
- coordinate with supervisors when delays occur
Proper task management ensures inspections are completed reliably and supports stronger operational control across your organization.
